Administrative Assistant - Temporary

Group 238

Job description

Practice as Ceremony is an analogy that describes the way we should practice with our families by describing the Sundance model. All Indigenous teachings start from the center and continue outward from the medicine wheel. Practice as Ceremony Cultural Supports Service is a Program designed to offer Cultural supports and services to connect our partners, community members and clients to cultural activities and ceremony.

Responsibilities

  • Reconcile timesheets and update tracking sheets.
  • Support staff and supervisors with schedules and update calendars.
  • Responsible for in office teaching calendar- update white board.
  • Book meeting rooms and Organizing meeting refreshments.
  • Support supervisors with booking, scheduling teachings.
  • Maintain attendance sheets and evaluations for teachings.
  • Manage and keep files for contacted services.
  • Track required training and arranged for staff training.
  • Take notes at staff meetings and distribute accordingly.
  • Compile statistical information.
  • Assist staff with correspondence - typing, filing, photocopying.
  • Order office supplies.
  • Distribute faxes, manage outgoing mail, forward e-mails.
  • Ensure brochures are printed and brochure board is always full.
  • Answer telephone and inquiries from staff and clients, taking messages as required.
  • Manage and maintain Invoicing for fee for service contracts.

Qualification Requirements

  • Office Administrative Certification diploma: equivalencies will be considered.
  • Minimum 1-year experience as Office Administration.
  • Advanced knowledge of MS Office – especially Excel and Word documents.
  • Experience with bookkeeping is preferred.
  • Typing and data entry speed of 50 wpm.
  • Accurate and detailed oriented; able to meet assigned deadlines.
  • Excellent communication and interpersonal skills, ability to work cooperatively and collaboratively in a fast-paced environment.
  • Must provide a Criminal Record Check with Vulnerable Sector and Intervention Record Check (within a 6-month period from date of completion).

Start Date

  • This position is to start immediately and contingent on clear checks (IRC & CRIM Check).
  • This is a full-time temporary position, with possiblity of extentsion.

Pay: $3,509.75-$3,687.17 per month

Schedule: Monday-Friday

Work Location: In person

Group 232